Our COVID-19 Policies & Protocol

COVID-19 Policies & Protocol will be implemented by Heavenly Hills Christian Camp & Retreat Center (HHCCRC) Staff – Seth Sponsler, Mary Beth Sponsler, Hannah Glazebrook, and Jamison Glazebrook. HHCCRC will post these policies & protocols on their website for availability to the public. HHCCRC Staff has permission by the Board to cut or add to the following policies and protocols based on their own discernment and the state's industry guidelines.

General Measures

  • HHCCRC will establish and continue communication with Tuolumne Health Department to determine current disease levels and necessary preventative measures.
  • HHCCRC Staff, Cooks, and Summer Staff will be expected to wash their hand properly and frequently.
  • HHCCRC Staff, Cooks, and Summer Staff will be expected to wear disposable gloves during times when engaging a visiting group.
  • HHCCRC Staff, Cooks, Summer Staff will encourage campers to avoid touching their eyes, nose, mouth as well as covering their coughs and sneezes.
  • HHCCRC will post signs at each public entrance advising the use of masks indoors, social distancing, washing hands often, and staying home when feeling sick.
  • HHCCRC will post hand-sanitizing stations at two Lodge entrances and in each bathroom on campus.
  • HHCCRC will use floor markers 6 ft. apart for people waiting in line for meals.
  • HHCCRC will keep windows and doors open when possible for air circulation.
  • HHCCRC will stock extra facial coverings for campers who want or need one.
  • HHCCRC will only host one event at a time.​​

Screening

  • Any HHCCRC staff who test positive for COVID-19 will need to quarantine, along with their spouse, for at least 14 days, or until negative COVID-19 screening test is acquired. Potential symptoms for COVID-19 are: frequent cough, fever (100.4 or higher), difficulty breathing, chills, muscle pain, headache, sore throat, recent loss of taste or smell.
  • Screening involves checking and recording camper’s temperatures as well as questioning the camper about having COVID-19 symptoms or any recent exposure to COVID-19 positive persons within the last 14 days. Should a camper answer in the affirmative or have a fever at any Screening they will be sent home.
  • Screening is a process that will need to happen twice before a camp begins: once before campers leave their Home Churches, and another Screening when they arrive at camp.
  • HHCCRC will facilitate a daily Screening time for their own camps and retreats.
  • If a camper develops COVID-19 symptoms while attending camp they will be quarantined in the Nurse’s Trailer, the parent will be contacted to come get them, and everyone who has been within 6 ft. of this camper at any time will be notified.
  • HHCCRC Staff will notify local health officials, staff, and all families immediately of any positive case of COVID-19 while maintaining confidentiality as required by state and federal laws.

Families

  • Any groups that HHCCRC hosts will be asked to divide their campers into Families prior to their arrival at camp. HHCCRC allows the visiting group to define the size and scope of their own Families.
  • Families will be encouraged to only interact with the individuals within their Families primarily while Dining and Lodging. Campers will be encouraged to stay 6 ft. apart from any other individuals from other Families.

Rentals

  • Any Rental groups will be presented with this COVID-19 Policies & Protocol document and will be encouraged to abide by these guidelines.

Dining

  • Meals will be served with disposable containers, plates and utensils.
  • Tables will be 6 ft. apart. Campers will be advised to sit only with their Family at a table.
  • Weather permitting, meals will be primarily eaten outside.
  • If there are too many campers for dining all at once and still holding to COVID-19 guidelines then campers will be split into two shifts for meals. Dining tables and chairs will be sanitized after each meal shift.
  • Self-service beverages will be discontinued and will require a Staff Server to prepare and hand-out drinks.
  • Indoor Seating according to the State of California’s “Blueprint for a Safer Economy”
          o Purple Tier – Indoor seating not allowed, if weather does not permit outdoor dining then Families will eat in their Lodging
          o Red Tier - Indoor seating at 25% capacity or 100 people, whichever is fewer
          o Orange Tier - Indoor seating at 50% capacity or 200 people, whichever is fewer
          o Yellow Tier – Indoor seating at 50% capacity

Lodging

  • Lodging will be divided up by Families with each room or cabin only holding one Family.
  • When available, every other mattress on both the top and bottom level of bunk beds will be marked as unusable to encourage campers to sleep 6 ft. apart.
  • If a camper comes down with COVID-19 symptoms their Family will be moved to different Lodging until that cabin or room has been cleaned/sanitized and left to sit for 24 hours.

Ministry

  • Seating for Services will be spaced 6 ft. apart for all of HHCCRC’s camps and retreats.
  • Weather permitting Services will be primarily held outside.
  • Ministry items such as Bibles or Hymnals are not permitted to be shared between persons and will be cleaned/sanitized after use.
  • Passing around items such as Sign-up sheets, Offering bowls, or Communion Trays will not be permitted.
  • Holding hands during prayer will not be permitted.
  • Any documents or pamphlets that need to be handed out should be handed out by Families.
  • -  Indoor Seating according to the State of California’s “Blueprint for a Safer Economy”
           o Purple Tier – Indoor seating not allowed
           o Red Tier - Indoor seating at 25% capacity or 100 people, whichever is fewer
           o Orange Tier - Indoor seating at 50% capacity or 200 people, whichever is fewer
           o Yellow Tier – Indoor seating at 50% capacity

Activities

  • Shared entertainment items such as board games and playing cards can only be used within a Family. These items will be cleaned/sanitized after each use.
  • Game Room activities can be reserved by Families for a private time slot of playtime. At the end of their time slot the Family will clean the Game Room with Staff supervision.
  • Activities will have adequate amount of supplies for each Family to limit any shared use of activity items between Families.

Cleaning

  • Sanitizing surfaces and high-contact touchpoints in facilities frequently during camps. Sanitizing surfaces and high-contact touchpoints for dining after each meal.
  • HHCCRC will use disinfecting cleaners as approved for use against COVID-19 by the Environmental Protection Agency (EPA) and will provide training for such cleaners for all their staff.

Sources

Due to no industry guidance by the federal or state government on COVID-19 protocol for Camps & Retreat Centers the following COVID-19 Policies and Protocol was put together based off the following materials:
  • Cal/OSHA COVID-19 General Checklist for Day Camps - https://files.covid19.ca.gov/pdf/checklist-daycamps--en.pdf
  • COVID-19 Industry Guidance for Restaurants, Bars, and Wineries - https://emd.saccounty.net/EMD-COVID-19- Information/Documents/COVID%2019%20Guidance%20for%20Restaurants%2C%20 Bars%2C%20and%20Wineries.pdf
  • COVID-19 Industry Guidance: Hotels, Lodging, and Short-Term Rentals -https://files.covid19.ca.gov/pdf/guidance-hotels-lodging-rentals--en.pdf
  • COVID-19 Industry Guidance for Places of Worship and Providers of Religious Services and Cultural Ceremonies - https://files.covid19.ca.gov/pdf/guidance- places-of-worship--en.pdf